City Clerk
The City Clerk is the official record-keeper of the City of South Pasadena. Our office coordinates all municipal and special elections held by the City, coordinates the annual boards, commissions, and committees’ recruitment process, administers the records retention and destruction policy, and receives official filings required by the Fair Political Practices Commission, such as the Campaign Contribution Reports, Statements of Economic Interest, and other such filings.
The City Clerk's Office prepares and posts the City Council meeting agendas.
City Council meetings are televised live over local cable television, and re-broadcast over local cable television. They are also streamed live over the Internet and archived for a one-year period.
Key Functions
- To facilitate the legislative policy-making process.
- To accurately record and validate the proceedings of the City Council.
- To provide for timely and thorough access to public records.
- To conduct the City's elections as required by the California Elections Code.
- And to carry out responsibilities as mandated by the State of California.
City Clerk Services and Information
Legislative Services
The City Clerk's Division coordinates the preparation and distribution of official City Council Agenda packets prior to each City Council Meeting. Before and after the City Council takes action, ensures that actions are in compliance with statutes and regulations, and that all actions are properly executed, recorded, and archived.
Records Management
The City Clerk's Division is the custodian of many public records of the City, including ordinances, resolutions, minutes of the City Council, election-related documents, Campaign Disclosure Filings, Statements of Economic Interest, and many others. Management of the receipt and processing of petitions relating to initiatives, recalls, and referendums.
Review Ordinance 2354, adopted by Council on April 21, 2021.
Bid Opportunities
Please check the City's PlanetBids page for bid opportunities - Requests for Proposal (RFP), Bid (RFB), or Qualifications (RFQ) - from the City's Public Works and Planning & Community Development Departments.
City Boards and Commissions
The City Clerk's Division coordinates the recruitment process for all of the City's advisory bodies. Vacancy notices and applications are available on-line and in the office.
City Boards and Commissions
Legal Deadlines
South Pasadena City Hall regular office hours are Monday through Thursday, 7:30 a.m. to 6 p.m. We are closed on Fridays.
Deadlines for legal filings (including, but not limited to: Commission appeals, claims against the City, etc.) that fall on a Friday, a weekend, or holiday shall be considered received by the City on the next immediate business day.
For example, if a deadline to file an Appeal to a Commission decision would fall on a Friday, with the next business day being a Monday, which happens to be a holiday, then that Appeal would be considered timely filed if received by the City the next immediate business day which would be a Tuesday.
For any questions or further clarification on legal deadlines, please feel free to contact the City Clerk Division at CityClerk@southpasadenaca.gov or call us at (626) 403-7230.